Saskatoon United Soccer Club
Established April 1954

Manager's Handbook

Manager's Responsibilities

  • The team manager is a key member of the team. He or she is the link between the coach and the parents via email, texts, telephone and in person.
  • Managers must keep coaches, parents and players informed re: schedules, practices, cancellations and tournaments, etc
  • Responsible for filling in game sheets.
  • Bench Responsibilities - first aid, medical information, etc.
  • One member of the coaching staff must be of the same gender as the players. This member must accompany the rest of the coaching staff and players on the bench and in the dressing room at all times. If the team manager is not available have a benchparent of the same gender to accompany the team.
  • Depending on team activities, the manager may be responsible for booking rooms, team meals, etc
  • Distribution and collection of Medical Forms and Discipline/Abuse Policy forms at beginning of season.
  • Team Meeting

    The team manager should hold a meeting before the start of the season at which all the parents are present so that he or she can outline the following:

  • Coach's Philosophy
  • Team Goals
  • Team Rules (missed practices, playing time, etc)
  • Roles of the coach, manager, players and parents
  • Need for parental support and positive parental behaviour
  • Team budget, finances, fund raising, tournaments
  • Team Budget

    The manager should come to the meeting with a tentative budget (based on the coaching staff and players wants and needs) things to consider:

  • tournaments
  • registration fees, food, lodging and transportation, snacks, etc
  • team bunny hugs, t-shirts, etc
  • administration fees like bank charges
  • year end gifts and party
  • extra turf time
  • Finances

  • Recommend a minimum of 2 or 3 people with signing authority
  • Two signatures on cheques
  • Responsible for setting up team budget, financial statements can be shared between the manager and treasurer
  • Start Up fees - Always give receipts when CASH is involved. Receipts are not for tax purposes.
  • All receipts for expenses should be kept and accounted for. Can use a receipt book or excel spreadsheet.
  • Depending on the activity of the team, financial statements should be issued once or twice during the season
  • Fundraising Activities

    Lots of opportunities are available for fundraising. Some examples are:

  • bottle drives
  • raffles
  • selling food items for $$
  • steak nights
  • Fundraising activities are a main source for team building of players and parents getting acquainted with one another. It helps facilitate "team spirit" try to have activities that the players can participate in (feeling of accomplishment and belonging).

    Medical or First Aid Treatment

  • In the event of an emergency every attempt shall be made to contact the parent/guardian of an injured player for consent for treatment and for the communication of information.
  • Over-the-counter or prescription medication shall NOT BE DISPENSED by coaching staff to athletes
  • Any player who is sick or injured for any reason shall not be left unattended at any event
  • Treatment of Blood Injuries:
    • • In the event of an open and bleeding wound, the referee will stop play and have the player removed from the field of play before a player may re-enter the field of play, the injury MUST BE COVERED, the bleeding stopped and all blood-stained clothing removed
    • • If a player is injured during a game or practice, please talk to the parent ASAP about the injury. It is best to do this in-person, but a phone call will do if parent is not available.
  • It is the coaching staff's discretion whether an injured player is allowed back on the field or not.
  • Zone Policies

  • All coaches, managers and benchparent must have a Criminal Record Check (CPIC) done and have completed the onl ine Respect in Sport Certificate (RiS)
  • New Players: Any new players must register with the registrar and be placed on a team through the Technical team before they play or practice.
  • Permit Players: Coach must first request permit player f rom the other coach, who w ill then talk to the parents of that player. All communication should be done between coaches.
  • There is no limit on how much a player can be permitted
  • Permit players must be marked on the game sheet as a PP
  • A limit of 3 permit players per game; to the max players allowed on roster
  • See website for full rules and regulations (www.saskatoonyouthsoccer.ca) or ask your TA for further assistance
  • Movement of players to other SUSC teams: All player movement to be arranged by the Technical Coordinator and technical assistants. If the transfer involves out of Zone transfers the Technical Director must be included.
  • Player ID Card Clinic

  • Are available from Saskatoon Youth Soccer. Times will be posted on their website. Cost is $10 per player and do not expire.
  • You w ill require identification like hospitalization number or birth certificate
  • All U12 to U18 players who have the potential of going to tournaments o ut of town or provincials should have an ID card.

    Field Marshall

  • All teams participating in the U12 & U14 SYSI Ieague must designate an individual at each game (home and away) to act as a Field Marshall (FM)
  • The individual acting as the Field Marshall must be named on the team's game sheet. Teams w ill be fined if they do not list their FM on the game sheet (U12, U14)
  • Scheduling the FM is at the discretion of the team manager/coach and does not have to be the same parent for each game. FM is not to be the assistant coach(s).
  • For responsibilities of FM see the website: www.saskatoonyouthsoccer.ca or talk to your TA
  • All parents must complete the medical form for their child that is included in the coaches package
  • All players must sign the SUSC Player Code of Cond uct fo rm. Managers are to keep copies of them in case they are required at any point during the season.
  • If team problems cannot be solved within, all questions and concerns should be directed to the Technical Assistants who will in turn forward the information to the Technical Coordinator and the Zone board for resolution.
  • Download a copy of the Manager's Booklet

    **Please do not hesitate to contact your TA with any questions you may have**

    Helpful Websites/Links:

    Saskatoon Youth Soccer

    Respect in Sport Link

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